Biennial Numerical Analysis Conference Privacy Notice

This privacy notice tells you what to expect us to do with your personal information.

• Contact details
• What information we collect, use and why
• Lawful basis and data protection rights
• Where we get personal information from
• How long we keep information
• Who we share information with
• Sharing information outside the UK
• How to complain
• Cookie policy

Contact details

Email: naconf@strath.ac.uk

What information we collect, use, and why

We collect or use the following personal information for events:

• Names and contact details
• Addresses
• Dietary information (including allergies and health conditions)
• Information about support requirements
• Payment details (including card or bank information for transfers)

Our website host, Ionos, also collects the following information via its SiteAnalytics product:

• Referrer (previously visited website)
• Requested website or file
• Browser type and version
• Operating system used
• Device type used
• Time of access
• IP address in anonymised form (used only to determine the location of access)

Lawful basis and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

• Your right of access – You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for.
• Your right to rectification – You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete.
• Your right to erasure – You have the right to ask us to delete your personal information.
• Your right to restriction of processing – You have the right to ask us to limit how we can use your personal information.
• Your right to object to processing – You have the right to object to the processing of your personal data.
• Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you.
• Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful basis for the collection and use of your data

Our lawful basis for collecting or using personal information for events is consent: we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

Where we get personal information from

• Directly from you

How long we keep information

Data type	Retention period	Action after retention period	Retention reason
Personal information, i.e. names, addresses and contact information	Until 6 months after conclusion of conference	Destroy	Business need
Dietary information	Until conclusion of conference	Destroy	Business need
Information about support requirements	Until conclusion of conference	Destroy	Business need
Payment details	Until 6 months after conclusion of conference	Destroy	Business need

For more information on how long we store your personal information or the criteria we use to determine this, please contact us using the details provided above.

Who we share information with

Others we share personal information with:

• Publicly on our website, social media or other marketing and information media
• Suppliers and service providers

Sharing information outside the UK

Where necessary, we will transfer personal information outside of the UK. When doing so, we comply with the UK GDPR, making sure appropriate safeguards are in place.

For further information or to obtain a copy of the appropriate safeguard for any of the transfers below, please contact us using the contact information provided above.

Organisation name: Ionos
Category of recipient: Storage Provider
How the transfer complies with UK data protection law: Compliant with UK GDPR Regulations

How to complain

If you have any concerns about our use of your personal information, you can make a data protection complaint to us.

Email: naconf@strath.ac.uk

If you remain unhappy with how we have used your data after raising a complaint with us, you can also complain to the ICO.

The ICO's address:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint

Cookie policy

We do not use cookies. If you follow our links to an external website, that website may use and store cookies on your device.

2 September 2026